§ 2.52.020. Definitions.

A.

Record. The term record includes all recorded information acquired or stored by the borough for future use or preservation, including any document, paper, book, letter, photograph, microfilm, map, drawing, chart, card, magnetic media or computer printout.

B.

Record Series. A record series is any group of identical or related records which are normally used and filed as a unit and which permit evaluation as a unit for retention scheduling purposes. Each record series shall be segregated according to series and the year of acquisition.

C.

Vital Records. Vital records are those records necessary to assure continuance of essential governmental operations to protect the legal and financial operation of the borough in the event of disaster or catastrophic loss of the borough's records.

D.

Legal Value. A record has legal value if it relates to current or possible legal action by or against the borough, and records relating to land, construction, legislative and judicial actions of the Kenai Peninsula Borough assembly, or potential court claims.

E.

Historical Value. A record series has historical value if it will be useful at a later date in reconstructing a general history of the development and government of the borough.

(Ord. No. 78-58, § 1(part), 1978)